2012    Employment Agreement   


Please complete the 2012 AWE Employment Agreement form. Once you complete this form and click "Finish", the computer will automatically create a PDF file. You will need to print the document out, sign and date it and then send or e-mail it to the student to sign. Once you receive it back from the student, please fax it to AWE at: 203-869-6491 or mail it to: American Work Experience, 335 Greenwich Avenue, Greenwich, CT 06830. In addition, you MUST fax or e-mail (info@aweusa.com) a copy of your current Worker's Compensation Insurance certificate.

I. EMPLOYER INFORMATION
Contact name:    
Title:    
Company name:    
Federal Tax ID #:    
Worker's Compensation insurance policy name
(you must e-mail or fax a copy of your current certificate):		    
Insurance policy #:    
Address:    
City:    
State:    
ZIP:    
Phone:    
Fax:    
E-mail:    
Website:    
Please provide a brief description of your company  
 
II. EMPLOYMENT DETAILS
Name of AWE participant:    
Job title/position:    
Description of job responsibilities  
 
Start date:    
End date:    
Starting wage $:    
Starting wage in words:    
Overtime Rate per hour as per State Requirement $:    
Overtime Rate per hour as per State Requirement in words:    
Approximate # of hours per week:    
Nearest major/international airport:    
Specific directions from airport (or from New York City) to place of employment (include names of buses, trains, cost of tickets, possible times of departure, etc. Do not give driving directions.)  
 
Is housing available:  
 Yes        No
 
Cost of housing per week (if applicable) $:    
If no, will you assist the student in finding suitable and affordable housing?:        Yes        No
 
Type of housing (apartment, house, dorm, etc.):    
Are meals provided?:  
 Yes        No
 
Additional comments  
 
EMPLOYMENT AGREEMENT INFORMATION SHEET

American Work Experience (AWE) offers international students (ages 18-28) the opportunity to work legally in the United States for four (4) months during their summer holidays.

American Work Experience is designated by the U.S. Department of State as an official sponsor of a J-1 cultural exchange program. We strive to ensure that each participant on our program has the most successful, rewarding, and memorable summer ever. And, as an employer, this is where you come in!

AWE allows applicants on our Summer Work Travel program to find their own jobs in the U.S. or they can be placed with one of our select group of employers. You are receiving this "Employment Agreement Information Sheet" and "AWE Employment Agreement" because you have offered a job to at least one AWE applicant. As a service to our applicants and as required by the U.S. government, we verify all offers of employment to ensure they are genuine. The information you provide on the Employment Agreement is then given to the applicant, so they are completely aware of the details of their employment with you. Once they confirm that they officially accept your job offer, we then begin to process the paperwork necessary for their J-1 visa.

Below is information regarding your responsibility to the AWE participant(s) you employ this summer:

  1. AWE provides the applicant with the paperwork necessary for his/her J-1 visa. The applicant then must apply for the J-1 visa at the U.S. Embassy in their home country, who makes the decision whether or not to grant them the visa. The J-1 visa is valid for 4 months and cannot be extended.
  2. Participants will need to obtain a social security number and it is the employer's responsibility to assist them in getting to the nearest office to apply for one.
  3. Participants are responsible for the cost of transportation from their U.S. arrival airport to your place of employment.
  4. The employer should contact AWE (preferably by e-mail: summerjobs@aweusa.com), if the participant doesn't arrive at all, is fired or leaves, so we can update our records in the governments' database.
  5. The employer is responsible for contacting the participant before he/she departs for the U.S. by e-mail, phone, or letter to give them very detailed instructions on how to get from their U.S. arrival airport to your place of employment. Please provide them with specific bus or train information, including the name of the bus or train they need to take, where it departs from, the cost, schedule, where to get off, who will meet them (or how they get from the bus or train station to your place of employment) and a phone number they can call if they arrive after your "office hours". In addition, please inform them of any items they need to bring with them, such as black pants, sneakers, etc. It is also a good idea to let them know what the weather/temperature is like in your area during the summer, so they can pack accordingly.
  6. Please remind the participant(s) to inform AWE of their U.S. residential address within 10 days of arriving in the U.S. Participants can go to the AWE website (www.aweusa.com) and fill out the "Register your arrival and U.S. address for SEVIS" webform. All AWE participants must notify AWE of their U.S. address as required by the U.S. Department of State, or else their visa will be cancelled.
  7. When a participant has completed his/her work with you, it is your responsibility to provide a W-4 form so they can file a request with the U.S. Internal Revenue Service to get a refund of the taxes paid, if any were deducted from their paychecks. If the W-4 forms are not available at that time, you must take note of their home address and send the W-4 forms to their home country.
  8. Contact sponsors immediately in the event of any emergency involving participants or any situation that impacts the welfare of participants.
  9. If the participant changes jobs or is working in another location, AWE must be informed so their SEVIS government record can be updated

PLEASE COMPLETE THE "AWE EMPLOYMENT AGREEMENT", GIVING AS MUCH INFORMATION AS POSSIBLE. IF YOU HAVE ANY QUESTIONS OR NEED FURTHER INFORMATION, PLEASE CONTACT THE AWE U.S. OFFICE BY E-MAIL (SUMMERJOBS@AWEUSA.COM) OR BY PHONE (203-661-9352).

ONCE YOU COMPLETE THE FORM, PRINT IT, AND SIGN THE BOTTOM OF THE FORM, SEND IT TO THE PARTICIPANT FOR THEM TO SIGN IT AND THEN FAX IT TO THE AWE U.S. OFFICE AT: 203-869-6491 OR MAIL IT TO: AMERICAN WORK EXPERIENCE, 335 GREENWICH AVENUE, GREENWICH, CT 06830.

REMINDER: All AWE Employment Agreement forms must be completed by the employer and must be sent to the AWE U.S. office from a U.S. fax machine or be mailed from the U.S. Please complete and return the form as soon as possible so AWE can begin to process the paperwork necessary for the J-1 visa.

US GOV COMMENTS
(m) Host employer obligations. Sponsors must ensure that employers of Summer Work Travel program participants:

  1. Provide participants the number of hours of paid employment per week as identified on the job offer and agreed to when the sponsors vetted the jobs;
  2. Pay those participants eligible for overtime worked in accordance with applicable state or federal law;
  3. Notify sponsors promptly when participants arrive at the work sites to begin their programs; when there are any changes or deviations in the job placements during the participants' programs; when participants are not meeting the requirements of their job placements; or when participants leave their position ahead of their planned departure; and
  4. Contact sponsors immediately in the event of any emergency involving participants or any situation that impacts the welfare of participants.